Executive Assistant
NDIS Quality and Safeguards Commission Melbourne
NDIS Quality and Safeguards Commission 1
Candidate Information Package
Position Title Executive Assistant
Classification APS5
Status Ongoing (Full time)
Salary Range $84,927 - $90,696 + 15.4% Superannuation
Contact Person Gemma Beggs, Executive Officer
Contact Number 0457 595 318
Date Applications Open 11 November 2024
Number of Vacancies 1
Division Regulatory Operations
Branch Office of the Deputy Commissioner
Section Office of the Deputy Commissioner
Location Melbourne, VIC
Contact Email Gemma.beggs@ndiscommission.gov.au
The NDIS Quality and Safeguards Commission (the NDIS Commission) is an independent
agency established on 1 July 2018 to improve the quality and safety of NDIS supports and
services. The NDIS Commission is the dedicated national regulator of NDIS service providers
in Australia and a non-corporate entity under the Public Governance, Performance and
Accountability Act 2013.
About the Division
The Regulatory Operations Division (the Division) delivers core regulatory functions
including registration of NDIS providers, oversight of the Approved Quality Auditor (AQA)
Disability Insurance Scheme
National Disability Insurance Scheme
functions conferred on the NDIS Commissioner by legislation
people with disability
employment and offers interesting and challenging roles. People with disability are
encouraged to apply for jobs in the NDIS Commission.
About this opportunity
The Office of the Deputy Commissioner is recruiting a highly capable and driven individual
As EA, you will be a representative of the office you will be working across the Commission
and external government agencies to support the work of the Deputy Commissioner.
correspondence, organising meetings and related briefing packs, arranging and acquitting
travel, inbox management, and record keeping in line with relevant Acts and office policy.
At the APS 5 level you are generally required to undertake work that is moderately complex
to complex in nature and operate under limited direction. You will have increased
accountability for organising workflows and making decisions independently relating to your
area of responsibility.
Key duties of the role
matters
o preparing agendas and collating materials and documents for meetings to
ensure the Deputy Commissioner has all required information and material
for meetings including printing and preparing briefing packs
o preparing correspondence (e.g. emails and letters) under the guidance of the
Executive Officer
o forward planning of regular meetings and committees
o distributing information and correspondence, preparing meeting agendas, record keeping, monitoring action items and tracking correspondence
o strategic coordination, administrative and secretariat support for projects
and key meetings
o general management of meeting rooms for events and meetings, including
catering, preparation and pack up
o working with internal staff to ensure that all correspondence, briefings and
papers are managed appropriately, and deadlines are met
o coordinating travel arrangements and undertaking financial management
activities including credit card reconciliations and travel acquittal as required
All NDIS Commission personnel are required to meet employment suitability requirements
Negative Vetting Level 2 security clearance. See AGSVA website for more details Security
| Sectors | Defence, and
ensure all employees meet employment suitability requirements.
How to apply
The merit assessment process is chosen to suit the circumstances of the vacancy, the
Apply Applications are to be submitted online via the NDIS Commission
Stage Description
Submit a statement of claims describing how your skills, knowledge, experience would make you the ideal person for the role.
Please ensure you address the Key Duties and Desirable Qualifications/
Experience in your statement. This statement should be a maximum of
700 words.
Shortlist Applicants for this process will be assessed on their written application
using the APS Work level standards and Integrated Leadership System
(ILS). Shortlisting is undertaken to identify the applicants with the
strongest claims.
Interview Shortlisted applicants will be invited to attend an interview. This may
include a work task or assessment. Interviews may be held in person, by phone or video (Microsoft Teams).
Referees In applying for the role, attach an up-to-date Curriculum Vitae (CV) and
the contact details for two referees, one of whom must be your current
(or most recent) supervisor.
Process
Complete
After the delegate has approved the assessment outcomes all
applicants will be notified.
Recruit Ability
We participate in the Australian Public Service Recruit Ability Scheme to attract applicants
with disability by removing some of the barriers in recruitment and employment processes.
The scheme provides an opportunity for applicants with disability to progress to the next
stage in the selection process if they are assessed as meeting the minimum requirements of
the job. Disability is defined as ‘current limitation, restrictions or impairment, which has
lasted, or is likely to last, for at least six months and restricts everyday activities. More
information about Recruit Ability can be found at: More information can be found at
We recognise the richness of Aboriginal and Torres Strait Islander cultures and the unique
knowledge Aboriginal and Torres Strait Islander employees bring to our workplace, policy
development and service delivery. We welcome and encourage applications from Aboriginal
and Torres Strait Islander peoples.
Merit Pool
A merit pool will be created and utilised within 18 months from the date this vacancy was
Candidate Information Package
Executive Assistant
Job Reference Number 273_11/24Position Title Executive Assistant
Classification APS5
Status Ongoing (Full time)
Salary Range $84,927 - $90,696 + 15.4% Superannuation
Contact Person Gemma Beggs, Executive Officer
Contact Number 0457 595 318
Date Applications Open 11 November 2024
Number of Vacancies 1
Division Regulatory Operations
Branch Office of the Deputy Commissioner
Section Office of the Deputy Commissioner
Location Melbourne, VIC
Contact Email Gemma.beggs@ndiscommission.gov.au
Date Applications Close 24 November 2024
About the NDIS Quality and Safeguards CommissionThe NDIS Quality and Safeguards Commission (the NDIS Commission) is an independent
agency established on 1 July 2018 to improve the quality and safety of NDIS supports and
services. The NDIS Commission is the dedicated national regulator of NDIS service providers
in Australia and a non-corporate entity under the Public Governance, Performance and
Accountability Act 2013.
About the Division
The Regulatory Operations Division (the Division) delivers core regulatory functions
including registration of NDIS providers, oversight of the Approved Quality Auditor (AQA)
scheme, oversight of the national worker screening arrangements, compliance monitoring
NDIS Quality and Safeguards Commission 2and enforcement. It is also responsible for the delivery of targeted regulatory campaigns, risk and intelligence, operational policy, quality improvement, Indigenous and Remote
Operations and has a small team undertaking an operational assurance and reviewfunction.
The Division has four branches and a small office supporting the Deputy Commissioner:
- Market Operations
- Regulatory Campaigns and Projects
- Compliance and Enforcement
- Operational Assessment
The NDIS Commission’s core legislative functions are to:
- uphold the rights of, and promote the health, safety and wellbeing of, people with
Disability Insurance Scheme
- develop a nationally consistent approach to managing quality and safeguards for people
National Disability Insurance Scheme
- promote the provision of advice, information, education and training to NDIS providers
- secure compliance with relevant legislation through effective compliance and
functions conferred on the NDIS Commissioner by legislation
- promote continuous improvement amongst NDIS providers and the delivery of
- develop and oversee the broad policy design for a nationally consistent framework
people with disability
- engage in, promote and coordinate the sharing of information to achieve the objects of
- provide NDIS market oversight, including:
II. by monitoring and mitigating the risks of unplanned service withdrawal.
The NDIS Commission is committed to upholding the rights of people with disability toemployment and offers interesting and challenging roles. People with disability are
encouraged to apply for jobs in the NDIS Commission.
About this opportunity
The Office of the Deputy Commissioner is recruiting a highly capable and driven individual
as the Executive Assistant to the Deputy Commissioner, Regulatory Operations.
NDIS Quality and Safeguards Commission 3As EA, you will be a representative of the office you will be working across the Commission
and external government agencies to support the work of the Deputy Commissioner.
As such, strong customer service and interpersonal skills are essential to the position.
This opportunity includes but is not limited to calendar management, preparation ofcorrespondence, organising meetings and related briefing packs, arranging and acquitting
travel, inbox management, and record keeping in line with relevant Acts and office policy.
At the APS 5 level you are generally required to undertake work that is moderately complex
to complex in nature and operate under limited direction. You will have increased
accountability for organising workflows and making decisions independently relating to your
area of responsibility.
Key duties of the role
- Providing executive level support to Deputy Commissioner, including but not limited
to: o managing and organising the Deputy Commissioner’s inbox and associated
mailboxes, calendar and appointments, and drawing their attention to urgentmatters
o preparing agendas and collating materials and documents for meetings to
ensure the Deputy Commissioner has all required information and material
for meetings including printing and preparing briefing packs
o preparing correspondence (e.g. emails and letters) under the guidance of the
Executive Officer
o forward planning of regular meetings and committees
- Engaging with and providing support to the Executive Officer as required.
- Participating in projects, initiatives and general administrative tasks as directed, to
o distributing information and correspondence, preparing meeting agendas, record keeping, monitoring action items and tracking correspondence
o strategic coordination, administrative and secretariat support for projects
and key meetings
o general management of meeting rooms for events and meetings, including
catering, preparation and pack up
o working with internal staff to ensure that all correspondence, briefings and
papers are managed appropriately, and deadlines are met
o coordinating travel arrangements and undertaking financial management
activities including credit card reconciliations and travel acquittal as required
o liaising with other teams on administrative tasks.
NDIS Quality and Safeguards Commission 4Capability of our ideal candidate
Our ideal candidate will have a positive contemporary attitude to people with disability, exceptional written and verbal communication skills, a high level of professionalism, discretion and interpersonal skills. They will have good attention to detail and strong
organisational skills.
Additionally, you have the ability to take direction and work autonomously, in a hybridenvironment.
Minimum Requirements, Qualifications, Experience- Experience in a similar role is highly desirable;
- Candidates must be based in Melbourne.
All NDIS Commission personnel are required to meet employment suitability requirements
prior to, and throughout, their employment.
Pre-employmentTo be considered in this role, candidates will need to:
- be an Australian Citizen, and
- have a favourable National Police Check, and
- have or be willing to obtain and maintain a Baseline Vetting security clearance. Should
Negative Vetting Level 2 security clearance. See AGSVA website for more details Security
| Sectors | Defence, and
- complete an NDIS Commission external influences and associations declaration form.
Ongoing suitability
NDIS Commission employees are required to comply with the APS Code of Conduct, including to at all times behave in a way that upholds the APS Values and EmploymentPrinciples, and the integrity and good reputation of the NDIS Commission and the APS.
The NDIS Commission completes regular internal screening, monitoring and assessments toensure all employees meet employment suitability requirements.
How to apply
The merit assessment process is chosen to suit the circumstances of the vacancy, the
business environment in which it operates and generally includes the following stages.
Stage DescriptionApply Applications are to be submitted online via the NDIS Commission
current vacancies page.
NDIS Quality and Safeguards Commission 5Stage Description
Submit a statement of claims describing how your skills, knowledge, experience would make you the ideal person for the role.
Please ensure you address the Key Duties and Desirable Qualifications/
Experience in your statement. This statement should be a maximum of
700 words.
Shortlist Applicants for this process will be assessed on their written application
using the APS Work level standards and Integrated Leadership System
(ILS). Shortlisting is undertaken to identify the applicants with the
strongest claims.
Interview Shortlisted applicants will be invited to attend an interview. This may
include a work task or assessment. Interviews may be held in person, by phone or video (Microsoft Teams).
Referees In applying for the role, attach an up-to-date Curriculum Vitae (CV) and
the contact details for two referees, one of whom must be your current
(or most recent) supervisor.
Process
Complete
After the delegate has approved the assessment outcomes all
applicants will be notified.
Recruit Ability
We participate in the Australian Public Service Recruit Ability Scheme to attract applicants
with disability by removing some of the barriers in recruitment and employment processes.
The scheme provides an opportunity for applicants with disability to progress to the next
stage in the selection process if they are assessed as meeting the minimum requirements of
the job. Disability is defined as ‘current limitation, restrictions or impairment, which has
lasted, or is likely to last, for at least six months and restricts everyday activities. More
information about Recruit Ability can be found at: More information can be found at
Recruit Ability scheme: A guide for applicants.
Aboriginal and Torres Strait Islander peoplesWe recognise the richness of Aboriginal and Torres Strait Islander cultures and the unique
knowledge Aboriginal and Torres Strait Islander employees bring to our workplace, policy
development and service delivery. We welcome and encourage applications from Aboriginal
and Torres Strait Islander peoples.
Merit Pool
A merit pool will be created and utilised within 18 months from the date this vacancy was
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