Office Administration Assistant - Part Time Hybrid - Sydney Office

apartmentEVH placeDarlinghurst schedulePart-time calendar_month19/12/24

EVH is Australia’s leading creative PR communications agency for established and emerging luxury, lifestyle, design, fashion brands.

We are seeking a part-time Office Administration Assistant to join our team and assist our Head of Finance with the day-to-day running of accounts and data entry.

Attention to detail, consistency, accuracy, time management and organisation are key to the role's success.

The Office Administration Assistant will have the ability to work autonomously, take initiative, and maintain strict confidentiality with regard to personnel and financial records.

EVH practice a powerful culture of discernment, quality and attention to detail underscored with a results driven and commercial focus. We are known for consistently executing programs and projects at the highest levels.

Clients of EVH include Aesop, Alex Perry, Aston Martin, Bang & Olufsen, Beare Park, Camilla & Marc, Chopard, Deering, Haydenshapes, Hublot, Kering eyewear portfolio, Moët Hennessy, Range Rover, Rimowa, The Iconic, SIR., Versace, Veja, Waterford and Zegna.

KEY RESPONSIBILITIES;
ACCOUNTING ADMINISTRATION

Harvest platform - setup of new client projects and maintenance/archival of client projects
Uber platform - setup of new client projects and maintenance/archival of existing projects
Management of EVH Technology Asset Log.
Updates to office petty cash debit card log to assist with fortnightly bank reconciliation.
Xero accounting platform - Accounts Payable invoice entry
Monitoring employee timesheets and expenses per agency protocol
Other ad hoc data entry and administrative tasks as required

END OF MONTH ACCOUNTING PROCESS ADMINISTRATION

Data consolidation and coding of client and internal expenses from various sources
Import of client and internal expenses into Harvest platform
Monthly contra voucher record upkeep
Other EOM tasks as required

Software maintenance of client projects

Asset log upkeep

Petty cash expense log upkeep

Accounts Payable data entry

Employee hours and expense reimbursement upkeep

Data consolidation and import tasks

Other adhoc and end-of-month admin tasks as required

Requirements

Experience:

Experience in administrative role preferred, but not essential

Skills:

Excellent communication skills, verbal and written
Time and priority management skills
The ability to focus in a busy environment essential

Additional Qualifications:

Commerce or related study, either completed or ongoing

Benefits

Dynamic team and working environment
Encouragement for growth and development
Thriving company culture - events, social and charity
Incentives across brands and early access to sample sales
Birthday sleep-in
Convenient central location, close to public transport

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