Avis Budget GroupAustralia
Causal PayAbout Avis Budget Group We don't just rent cars.We're changing the way people move.Across our world
• famous brands
• Avis, Budget, Zipcar, and Apex
• we're leading the way for the global mobility industry.Our brands represent a mobility ecosystem of more than 11,000 locations in approximate...
St Vincent's Health AustraliaMelbourne VIC
care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more.
#J-18808-Ljbffr...
Prestige StaffingMildura
This is an exciting opportunity to join our client's Maintenance Team at a prestigious packaging facility, where every day brings new challenges and opportunities.As a key member of their team, you'll play a crucial role in maintaining the highest standards in the packing operations.Responsibilities...
Prestige StaffingMildura
Our client is a locally owned and multi-faceted business specialising in the construction, installation, and servicing of swimming pools and spas.In addition to their comprehensive pool and spa services, our client takes pride in offering a wide range of high-quality pool chemicals and accessories t...
Prestige StaffingMildura
We are currently seeking a dedicated and detail-oriented Sales and Logistics Officer to join our client's team.This role will be instrumental in driving sales and supporting the production teams, ensuring efficient order processing, freight management, and maintaining excellent customer relations.Yo...
Charterhouse Recruitment (Australia)Victoria
Facilities Administrator
• Leading University
• 12 month contract
• $45 per hour + super
• Inner Suburbs, parking on site
About the Company
Be part of this leading university whose values form the core of who they are as an organization...
Farm Credit ServicesVictoria
coordination support primarily for the Facilities team but will also have frequent contact with Office Ambassadors and vendors, as needed. The incumbent will be responsible for developing a proficiency in all facilities related software and applications...
Compass Group Pty LimitedVictoria
Mobilisation Project Administrator
• Hospital located in Frankston.
• Grow your career in Healthcare support services.
• Join a leader in food service support.
Today and tomorrow at Compass Group, we serve a better future by enriching people...
Get new jobs by email!
Get email updates for the latest Facilities Administrator jobs in Victoria
It's free, and you can cancel email updates at any time
Office Administrator
Melbourne | careers.ipsdb.com |
Job Description:
Are you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne’s Central Business District is seeking a proactive Office Administrator to join our industry-leading team.
In this role, you’ll play a pivotal role in our operations. From office administration to marketing support, you’ll collaborate closely with project managers, regional leaders, and our global support network.
What You'll Do
• Handle incoming phone calls, emails, and posts.
• Welcome visitors and guests with warmth.
• Monitor office and equipment supplies, ensuring seamless operations.
• Maintain kitchen, break-out areas, and conference rooms.
• Create and maintain databases, filing systems, logs, and reports.
• Support travel organization and expense management.
• Assist in writing contracts, invoices, and backup documentation.
• Participate in project meetings, document protocols, and track action items.
• Represent the company in client interactions.
• Exhibit fiscal responsibility in all tasks.
• Complete assigned project work accurately and on time.
• Organize office events as needed.
• Handle timesheets, expense reports, and general ordering.
• Process accrued hours data.
Come join our dynamic team that creates world-class designs for our clients, and propel your career to new horizons!
Salary Range: $65,000 - $75,000 per year, commensurate with experience.
Qualifications & Requirements:
• 3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.
• Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.
Preferred Qualifications
• Office administration and /or support experience.
• An Associate's Degree in Business or equivalent.
About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products.
Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law.
IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
#LI-TF1
Are you ready to make a difference? IPS, a trailblazer in single-source, integrated EPCMV for technically complex facilities, is expanding. Our newly established office in Melbourne’s Central Business District is seeking a proactive Office Administrator to join our industry-leading team.
In this role, you’ll play a pivotal role in our operations. From office administration to marketing support, you’ll collaborate closely with project managers, regional leaders, and our global support network.
What You'll Do
• Handle incoming phone calls, emails, and posts.
• Welcome visitors and guests with warmth.
• Monitor office and equipment supplies, ensuring seamless operations.
• Maintain kitchen, break-out areas, and conference rooms.
• Create and maintain databases, filing systems, logs, and reports.
• Support travel organization and expense management.
• Assist in writing contracts, invoices, and backup documentation.
• Participate in project meetings, document protocols, and track action items.
• Represent the company in client interactions.
• Exhibit fiscal responsibility in all tasks.
• Complete assigned project work accurately and on time.
• Organize office events as needed.
• Handle timesheets, expense reports, and general ordering.
• Process accrued hours data.
Come join our dynamic team that creates world-class designs for our clients, and propel your career to new horizons!
Salary Range: $65,000 - $75,000 per year, commensurate with experience.
Qualifications & Requirements:
• 3+ years of general business or administrative experience, preferably in an Engineering, Architectural, or Pharmaceutical setting.
• Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.
Preferred Qualifications
• Office administration and /or support experience.
• An Associate's Degree in Business or equivalent.
About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products.
Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law.
IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
#LI-TF1
Recommended jobs: