HealthcareLink SupportThe Rocks NSW, 6 km from Kensington (NSW)
an interesting work place very similar to a specialist environment. With a loyal local patient base of adult & child orthodontics, extensive restorative treatment plans of implants, crowns & oral surgery procedures this administrative role is rewarding...
GoughrecruitmentSydney NSW, 5 km from Kensington (NSW)
and Administration Manager reporting directly into you to help successfully run the centre.Key responsibilities will include: Oversee all aspects of the shopping centre's operations, including leasing, tenant relations, property maintenance, marketing, and financial...
IntegricareSydney NSW, 5 km from Kensington (NSW)
in making a positive impact to the local community. Find out more about our centre by visiting ourThe OpportunityWe are looking for an experienced Centre Manager to lead our team of professional educators at our beautiful Rockdale Plaza Centre.It...
CanvaSydney NSW, 5 km from Kensington (NSW)
the flavour of the type of things you'll be working on when you start, but this will likely evolve. At the moment, this role is focused on: Collaborating with cross-functional teams to understand multi-team administrative requirements and designing...
University of New South WalesSydney NSW, 5 km from Kensington (NSW)
will be focused on achieving high-level outcomes in both technical and administrative areas of the school’s laboratories, staff management and infrastructure.This role reports to the Deputy Head of School (Laboratories and Infrastructure) and has 8 direct...
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Office Manager
Sydney | careers-ideagenen.icims.com |
About Us:
Ideagen is the invisible force behind many things we rely on every day - from keeping airplanes soaring in the sky, to ensuring the food on our tables is safe, to helping doctors and nurses care for the sick. So, when you think of Ideagen, think of it as the silent teammate that's always working behind the scenes to help those people who make our lives safer and better.
Every day millions of people are kept safe using Ideagen software. We have offices all over the world including America, Australia, Malaysia and India with people doing lots of different and exciting jobs.
Ideagen believe that by recruiting diverse and talented individuals, we create an inclusive community for all. We are committed to empowering all colleagues to maximise their potential and express their unique characteristics, experience, and knowledge to achieve their ambitions.
The Office Manager is the key go-to person for all office and events related matters and queries. This role also provides support to SVPs and VPs
Responsibilities:
Office administration and management
• Perform office management and reception tasks in a highly professional manner
• Coordinate the purchase of stationery, office and kitchen supplies and office equipment to maintain the supply levels
• Oversee collection of inward and outward mail, arranging couriers, running errands
• Organise work space bookings for interstate staff
• Manage inbound and outbound couriers
• Coordinate and support travel bookings for Australia-based staff
• Support staff expense claims processing
• Manage leases and office setup/updates/fit out/renovations project
• Manage expense and credit card
• Manage weekly FridayFix (internal newsletters)
• Provide administrative support to SVPs and VPs
• Building management liaison
• Manage company travel accounts
• Schedule online and face to face client meetings when required, manage conference room availability and bookings, assist with audio visual requirements and meeting room set up
• Support and manage all-staff comms in relation to topics such as office administration, building updates/outages/maintenance.
• Manage capital purchases, direct vendor relations, maintain equipment tracking records
• Conduct general/ad hoc administrative tasks as required
• Assist with finance ad-hoc tasks as required
HR and events assistance
• Manage employee onboarding and offboarding requirements for Australia-based team members including preparing and coordinating new starter’s equipment and helping with building tour
• In partnership with the People Partner, coordinate annual people events and calendar, obtain quotes, organise morning tea/afternoon tea
• Manage internal staff communications platforms
• Support recruitment activities where required
• Provide health and safety support
• Support and execute company engagement initiatives as directed
• Provide HR operational support as required
Skills and Experience:
• Indicatively, 2-3 years in a similar position
• Outstanding verbal and written communication skills
• Outstanding interpersonal skills
• Intermediate to advanced Microsoft Office skills
• Flexible and adaptable to changing priorities
• A high degree of initiative and organisation
• Able to work as part of a team and autonomously
• Able to produce high quality and accurate documentation in a timely manner
• Exceptional organisational skills
• A can-do attitude with a willingness to learn and take on tasks
• Ability to handle high-volume workloads and prioritise tasks effectively
• An understanding of and demonstrated commitment to principles of confidentiality
Behaviuors
• Ambitious - Drive, Planning & Execution
• Adventurous - Flexibility & Resilience and Savvy Thinking
• Community - Collaboration & Communication
Ideagen is the invisible force behind many things we rely on every day - from keeping airplanes soaring in the sky, to ensuring the food on our tables is safe, to helping doctors and nurses care for the sick. So, when you think of Ideagen, think of it as the silent teammate that's always working behind the scenes to help those people who make our lives safer and better.
Every day millions of people are kept safe using Ideagen software. We have offices all over the world including America, Australia, Malaysia and India with people doing lots of different and exciting jobs.
Ideagen believe that by recruiting diverse and talented individuals, we create an inclusive community for all. We are committed to empowering all colleagues to maximise their potential and express their unique characteristics, experience, and knowledge to achieve their ambitions.
The Office Manager is the key go-to person for all office and events related matters and queries. This role also provides support to SVPs and VPs
Responsibilities:
Office administration and management
• Perform office management and reception tasks in a highly professional manner
• Coordinate the purchase of stationery, office and kitchen supplies and office equipment to maintain the supply levels
• Oversee collection of inward and outward mail, arranging couriers, running errands
• Organise work space bookings for interstate staff
• Manage inbound and outbound couriers
• Coordinate and support travel bookings for Australia-based staff
• Support staff expense claims processing
• Manage leases and office setup/updates/fit out/renovations project
• Manage expense and credit card
• Manage weekly FridayFix (internal newsletters)
• Provide administrative support to SVPs and VPs
• Building management liaison
• Manage company travel accounts
• Schedule online and face to face client meetings when required, manage conference room availability and bookings, assist with audio visual requirements and meeting room set up
• Support and manage all-staff comms in relation to topics such as office administration, building updates/outages/maintenance.
• Manage capital purchases, direct vendor relations, maintain equipment tracking records
• Conduct general/ad hoc administrative tasks as required
• Assist with finance ad-hoc tasks as required
HR and events assistance
• Manage employee onboarding and offboarding requirements for Australia-based team members including preparing and coordinating new starter’s equipment and helping with building tour
• In partnership with the People Partner, coordinate annual people events and calendar, obtain quotes, organise morning tea/afternoon tea
• Manage internal staff communications platforms
• Support recruitment activities where required
• Provide health and safety support
• Support and execute company engagement initiatives as directed
• Provide HR operational support as required
Skills and Experience:
• Indicatively, 2-3 years in a similar position
• Outstanding verbal and written communication skills
• Outstanding interpersonal skills
• Intermediate to advanced Microsoft Office skills
• Flexible and adaptable to changing priorities
• A high degree of initiative and organisation
• Able to work as part of a team and autonomously
• Able to produce high quality and accurate documentation in a timely manner
• Exceptional organisational skills
• A can-do attitude with a willingness to learn and take on tasks
• Ability to handle high-volume workloads and prioritise tasks effectively
• An understanding of and demonstrated commitment to principles of confidentiality
Behaviuors
• Ambitious - Drive, Planning & Execution
• Adventurous - Flexibility & Resilience and Savvy Thinking
• Community - Collaboration & Communication