Executive Assistant & Team Coordinator
Q5 | Sydney | Full-time | apply.workable.com |
Join Our Dynamic Team! Executive Assistant & Team Coordinator (mat leave cover) 🌟
Are you a proactive and highly organised individual with a passion for supporting leaders and coordinating team efforts? Look no further! Q5 is an award winning, globally recognised organisation that builds organisational health. We are seeking an EA & Team Coordinator to join our vibrant team for 9 months starting in June 2024.
As the EA & Team Coordinator, you will play a pivotal role in ensuring smooth operations while fostering a collaborative and efficient environment for our entire team. From managing schedules and travel arrangements to planning team building, client events and celebrations, you’ll be at the heart of our operations, driving productivity and success.
What we offer:
• A dynamic environment where no two days are the same. Embrace variety and challenge as you tackle new tasks and projects alongside other talented professionals.
• Join a team with a great culture that values collaboration. We believe in working together to achieve extraordinary results.
• Work for an organisation who is committed to ensuring Q5 is a great place to work and that’s why we’re so proud of being acknowledged as Great Place to Work-Certified™.
Requirements
• Provide an efficient, professional and high-level administrative service to the team and Managing Director, including calendar management, travel arrangements, invoices/expense reporting, minute taking and correspondence handling.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Coordinate and schedule meetings, workshops, and events, ensuring all logistics are effectively managed and executed.
• Assist in the preparation and distribution of presentations, reports, and other deliverables, maintaining a high level of accuracy and attention to detail.
• Cultivate and maintain a positive, engaging, and inclusive office culture.
• Organise and coordinate team-building events, onboarding, client functions, and celebrations.
• Manage and maintain a well-organised and tidy office environment.
• Ensure office equipment and supplies are stocked and in working order.
• Assist with IT needs and coordinate with IT for issue resolution.
Skills and experience
• Proven experience in a executive assistance, team coordinator or administrative support role, preferably in a consulting or professional services environment.
• Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines effectively.
• Excellent interpersonal and communication skills, with the ability to interact confidently with individuals at all levels of the organisation.
• Proficiency in Microsoft Office Suite and other productivity tools, with the ability to quickly learn new software and systems.
• Detail-oriented with a commitment to accuracy and quality in all work outputs.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility to adapt to changing priorities and willingness to take on additional responsibilities as needed.
• Uphold confidentiality and discretion in handling sensitive information and maintain a professional demeanor in all interactions.
Benefits
• 25 days annual leave per year
• Wellbeing program including team activities, individual wellness vouchers and a confidential EAP
• Learning and development aside from the diversity of work afforded by our global offices and our broad range of sectors expertise we invest heavily in our people to ensure they enjoy a continuous learning environment.
• Q5 runs a mentoring scheme to ensure that the personal development, care and support of each individual is a focus throughout the year.
Are you a proactive and highly organised individual with a passion for supporting leaders and coordinating team efforts? Look no further! Q5 is an award winning, globally recognised organisation that builds organisational health. We are seeking an EA & Team Coordinator to join our vibrant team for 9 months starting in June 2024.
As the EA & Team Coordinator, you will play a pivotal role in ensuring smooth operations while fostering a collaborative and efficient environment for our entire team. From managing schedules and travel arrangements to planning team building, client events and celebrations, you’ll be at the heart of our operations, driving productivity and success.
What we offer:
• A dynamic environment where no two days are the same. Embrace variety and challenge as you tackle new tasks and projects alongside other talented professionals.
• Join a team with a great culture that values collaboration. We believe in working together to achieve extraordinary results.
• Work for an organisation who is committed to ensuring Q5 is a great place to work and that’s why we’re so proud of being acknowledged as Great Place to Work-Certified™.
Requirements
• Provide an efficient, professional and high-level administrative service to the team and Managing Director, including calendar management, travel arrangements, invoices/expense reporting, minute taking and correspondence handling.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Coordinate and schedule meetings, workshops, and events, ensuring all logistics are effectively managed and executed.
• Assist in the preparation and distribution of presentations, reports, and other deliverables, maintaining a high level of accuracy and attention to detail.
• Cultivate and maintain a positive, engaging, and inclusive office culture.
• Organise and coordinate team-building events, onboarding, client functions, and celebrations.
• Manage and maintain a well-organised and tidy office environment.
• Ensure office equipment and supplies are stocked and in working order.
• Assist with IT needs and coordinate with IT for issue resolution.
Skills and experience
• Proven experience in a executive assistance, team coordinator or administrative support role, preferably in a consulting or professional services environment.
• Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines effectively.
• Excellent interpersonal and communication skills, with the ability to interact confidently with individuals at all levels of the organisation.
• Proficiency in Microsoft Office Suite and other productivity tools, with the ability to quickly learn new software and systems.
• Detail-oriented with a commitment to accuracy and quality in all work outputs.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility to adapt to changing priorities and willingness to take on additional responsibilities as needed.
• Uphold confidentiality and discretion in handling sensitive information and maintain a professional demeanor in all interactions.
Benefits
• 25 days annual leave per year
• Wellbeing program including team activities, individual wellness vouchers and a confidential EAP
• Learning and development aside from the diversity of work afforded by our global offices and our broad range of sectors expertise we invest heavily in our people to ensure they enjoy a continuous learning environment.
• Q5 runs a mentoring scheme to ensure that the personal development, care and support of each individual is a focus throughout the year.
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