[ref. t65049400] Contracts Administrator

Job Description: Contracts Administrator

Strong communication skills, self-motivation, and a commitment to meeting deadlines are essential for this role.

Key Responsibilities:

• Administer and manage contracts for major and minor projects, maintaining effective communication with clients, contractors, and project teams.
• Provide commercial leadership and guidance to project teams, ensuring alignment with contractual obligations and minimising risk.
• Manage or support the management of contractual correspondence, notices, claims, and obligations for upstream (clients) and downstream (contractors) arrangements.
• Oversee or assist with the implementation of contract management systems and procedures, including contract start-up and close-out activities.
• Interpret contract terms, recommend strategies, and provide sound commercial advice.
• Mitigate contractual risks by managing variations, extension of time claims, disruptions, liquidated damages, and provisional sums, ensuring maximum value to ESR Australia.
• Develop and maintain documentation templates, central databases, and registers for project activities such as RFIs, EOTs, change requests, variations, and payment claims.
• Coordinate tender packages, consultant fee proposals, and contractor agreements to ensure smooth project delivery.
• Process payment claims and invoices in compliance with statutory and program requirements.
• Assist with regulatory submissions and administrative tasks, including action matrices and meeting minutes.
• Build strong working relationships within the project team and external stakeholders to facilitate seamless collaboration.

Requirements

Qualifications and Skills:

• Bachelor’s degree in Engineering, Construction, or a related field, with a strong background in project delivery.
• Excellent time management skills and the ability to manage multiple tasks effectively while meeting deadlines.
• Comprehensive knowledge of engineering and building principles, including familiarity with the Building Code of Australia and relevant payment legislation.
• Proficiency in interpreting drawings, design briefs, estimating, and procurement processes.