Executive Assistant - C-Suite
About the Company
Our client is a well-known educational institution in the heart of CBD.
About the Role
As an Executive Assistant, you will be a key member of the executive team supporting the CEO with a range of high-level duties and responsibilities.
Duties- Provide high-level executive support to the CEO, including diary management, briefings, meeting papers, and other administrative tasks.
- Act as the primary point of contact for internal and external communications to the Office of the CEO and President.
- Prepare meeting agendas, record minutes, track actions, and distribute materials as needed.
- Manage organization-wide projects and events.
- Coordinate travel arrangements for the CEO, ensuring compliance with policies.
- Supervise and support the Executive Support Officer to ensure the effective operation of the office.
- Develop and maintain operational policies and procedures.
- Collaborate with the Governance Manager to prepare timely reports for the Board.
- Monitor the budget and financial planning.
- Conduct research, provide advice, and prepare reports as required.
- Support the fortnightly board including preparation of papers, minute-taking, and action tracking.
- Assist with quarterly meetings, including organising venues, catering, and presentations.
- Provide guidance to Executive Assistants and Department Coordinators.
Please note this is a temporary role until May 2024.
Skills & Experience- 4+ years' experience working as an Executive Assistant supporting C-suite executives
- Expert proficiency in Microsoft Suite, particularly SharePoint.
- Exceptional verbal and written communication skills with strong interpersonal abilities.
- Demonstrated ability to work autonomously and manage time effectively.
- Meticulous attention to detail and strong problem-solving skills.
- Approachable, personable, flexible and dynamic personality with the ability to work with conflicting personalities with conflicting schedules.
Apply Today
Please send your resume by clicking on the apply button.
Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne
Job Reference No: 06810-0013139242SJ
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