Procurement & Contract Management Specialist

About Our Client

Queensland Rail is a large and fully integrated infrastructure business chartered with a responsibility that is pivotal to the success of Qld and its people. The company's main operations are centred around the provision of essential transport and distribution services in Brisbane, with a strong focus on sustainability, innovation, and quality service delivery.

Job Description

The Procurement & Contract Management Specialist role will be multi- faceted and include responsibilities across procurement and contract management as per below:

1. PROCUREMENT

• Collaborate with senior managers to provide procurement and contract management forecasting and provide expert advice to the Senior Leadership Team and Group Executive MPERS.
• Manage all stakeholder aspects of procurement and contract management including pre-tender issues, scope changes, tender evaluation, approval and contracting.
• Assist the business in developing Scope of Work documents which deliver the best outcomes for the business.
• Manage the formal bench marking of inputs into the procurement process to ensure these are of a high standard, whilst ensuring compliance with relevant legislation and policy requirements.
• Manage the procurement process end-to-end of goods and services within the relevant legislation and policy requirements to achieve the best commercial outcomes for the business.
• Negotiate prices, contract terms and conditions, and key performance indicators for goods and services with suppliers to ensure the relationships achieve best value.
• Complete the Contract document in coordination with QR legal.
• Finalise the necessary internal approvals including the update of the QR Contract management system.

1. CONTRACT MANAGEMENT

• Play a senior role in supplier management, managing contracts and relationships to ensure compliance with relevant legislation and policy requirements to achieve optimal commercial outcomes.
• Resolve contract disputes, chair contract meetings, and write contract correspondence.
• Manage the process of supplier performance reviews to ensure efficiency and effectiveness, ensuring goods and services meet quality requirements as specified in relevant contracts.
• Manage the process of regular reviews of prices, contract terms and conditions, and key performance indicators for major goods and services with suppliers to ensure best value is achieved.
• Be accountable for the management and enhancement of relationships with vendors to build effective partnerships that will enable the implementation of innovation and improvement initiatives.
• Lead contract administration activities in all aspects of multiple contracts to ensure construction safety, operational safety and compliance to technical standards are achieved.
• Assist in developing best practice frameworks, governance, policies, standards and work procedures across procurement and contract management to ensure that business processes achieve optimal commercial outcomes.
• Maintain, collate, and analyse spend data of each engagement whilst liaising with both Finance and the business to ensure the spend is within the contract terms and with adequate funding.
• Maintain and develop databases which manage the current contracts and other engagements.

The Successful Applicant

The successful Procurement & Contract Management Specialist should meet with the following requirements:

• Experience in Procurement and Contract Management preferably in major infrastructure projects with a heavy emphasis on consultancy/professional services.
• Minimum 5 years experience working on major infrastructure projects.
• Extensive knowledge of, and experience in, procurement and contracts legislation and other contractual requirements in a commercial environment.
• High level of skill in developing and managing strategic relationships with vendors within a commercially focused group.
• Extensive level of skill in dealing with large scale commercial contract matters.
• High level people management, interpersonal, planning, coordination, and negotiation skills.
• High level of skill in managing the procurement and contract management process end-to-end.
• Substantial level of skill in gathering, collating, and analysing spend data and producing meaningful reports.

• Opportunity to work on Major Projects.
• A supportive and collaborative work environment.
• 6-month contract role with potential for extension or permanent employment.

If you're eager to take your procurement career to the next level in a company that values innovation and sustainability, apply today to join the team in Brisbane.