Commercial Office Coordinator

About Our Client

Michael Page is partnering with a leading international investor in the global energy and infrastructure sectors. Our client specialises in private investments in energy and energy-related infrastructure. Working across Australia, Asia, Europe and the U.S. our client is committed to a culture focused on teamwork, integrity and transparency.

• Assist with basic bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts.
• Asset management support through governance and commercial operations
• Coordinate IT support with Washington office such as troubleshooting office equipment (printers, computers), setting up new hardware or software, and assisting with basic technical issues.
• Monitoring inventory of office supplies & ordering when required
• Manage & maintain Perth tenancy by submitting & coordinating service requests & booking office amenities where needed
• Maintaining team calendar & team co-ordination
• Receive, sort and distribute incoming mail and emails. Prepare outgoing mail and correspondence.
• Coordinate and book travel arrangements for all team members
• Receive, distribute, and file all project documents in a timely and accurate manner.
• Maintain and update document control procedures as necessary.
• Ensure that all documents are properly formatted, reviewed, approved, and stored.
• Collaborate with project teams to ensure document accuracy and completeness.
• Assist in audits and inspections related to document control.

• Ability to work autonomously and be self-motivated / directed.
• Ability to take accountability and be proactive in handling objectives.
• Strong Problem-Solving Skills and Resilient
• High-level attention to detail
• Highly Organised with excellent Time Management Skills.
• Ability to effectively multi-task, effectively prioritise workload and use initiative.
• Positive and Supportive Team Player - willing to go the extra mile to support colleagues, clients, and the overall business.
• Willing to go beyond standard Job Description as they see fit - ability to develop new ideas, policies, procedures to improve business operations.
• Desire and Willingness to up-skill and plan for personal and business progression and development.
• Ability to liaise with key stakeholders from all cultures and backgrounds in a professional and inclusive manner.
• High technical proficiency in using Microsoft Office applications (Word, Excel, Power Point etc.) and SharePoint.

Applications Close, Wednesday 12th March 2025

• Competitive Salary
• Exposure to Start Up Business
• Training and Induction Handover Period Provided
• Perth CBD Location
• Immediate Start
• 6 Month Temporary Contract, with the potential opportunity of extension sof 12 Months or more
• Monday - Friday / Full Time Hours
• Supportive Work Environment
• Full Working Rights Required (Unfortunately no Working Holiday Visas)