Office Administration Assistant

About Us:

Designed for weight-sensitive and energy-intensive applications, Aeroperm® significantly reduces the total cost of ownership while enhancing system performance. As industry leaders, we are committed to transforming global energy efficiency through cutting-edge materials science.

Position Overview:

You will be integral in maintaining an organised and efficient workplace, contributing to a positive work environment and facilitating daily operations.

Targeting Commencement in January/February 2025

Reporting to: Head of Operations

Key Responsibilities:

1. General Administrative Support:

• Manage office communications, including answering phones, responding to emails, and directing inquiries as necessary.
• Greet visitors and coordinate meeting room schedules.
• Maintaining office supplies and equipment, ordering replacements and arranging maintenance as needed.

1. Documentation & Record-Keeping:

• Organise and manage digital and physical files, ensuring easy access and retrieval of important documents.
• Assist with data entry, document formatting, and preparation of reports and presentations.

1. Financial & Accounting Support:

• Support basic accounting tasks, such as processing invoices, tracking expenses, and coordinating with the finance department for timely payments.
• Assist in maintaining financial records and preparing expense reports as needed.

1. HR & Team Support:

• Coordinate onboarding and offboarding activities, including preparing new hire paperwork and setting up employee workstations.
• Organise and support internal events, meetings, and team-building activities.

1. Office Coordination:

• Ensure the office environment remains organised, clean, and stocked with necessary supplies.
• Coordinate with vendors, suppliers, and external partners to facilitate office maintenance and supply management.

Requirements

Qualifications/Skills:

• Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
• Strong organisational skills, with an ability to prioritise tasks and manage multiple responsibilities effectively.
• Excellent written and verbal communication skills.
• Attention to detail and a proactive approach to problem-solving.

Experience:

• Previous experience in an office administration or support role, preferably in a fast-paced environment.
• Experience in a similar industry or startup environment is an advantage.

Personal Attributes:

• Friendly, approachable, and able to work well with others.
• Reliable, responsible, and able to maintain confidentiality.
• Honest, inclusive, collaborative, and responsible.

• Competitive salary
• Flexible working hours
• Employee Stock Ownership Plan (ESOP)
• Collaborative and inclusive work environment

Kite Magnetics is an equal-opportunity and equal-outcome employer. We celebrate you and the diversity you bring and are committed to creating an inclusive and welcoming environment for all employees, suppliers, and customers.