Office Manager - Part-Time

FMH Group

FMH Group comprises of different operating divisions including efm Logistics, Border Express, Couriers Please, LHA and Flip. Our vision is to create a new kind of logistics ecosystem, where our people and physical assets are connected through a ubiquitous technology platform, enabling true supply chain efficiency.

The role involves a variety of tasks, so the ability to pioritise and keep up with pace is paramount.

• Act as first point of contact for all queries relating to office management and maintenance. ensuring the efficient management of the office premises. This includes receptionist duties ordering and managing office supplies, identify and rectify maintenance issues, managing incoming and outgoing mail and deliverables
• Provide administrative support to the Executive team
• Manage and approve meeting room bookings and ensure these rooms are maintained to the highest level of cleanliness
• Arrange catering and coffee for internal and external meetings and training sessions as required
• Source, manage and maintain relationships with all service providers such as caterers, cleaners and security ensuring continual performance and cost efficiency as well as the monthly reporting of performance for offices nationally
• Support in the coordination and scheduling of safety and emergency procedures, practices, and training across the business
• Provide assistance with the onboarding and offboarding of employees process which includes securing access cards, desk and car park allocation, conducting office tours, team photos
• Support with planning and coordinating company events and monthly activities

• Tertiary Qualifications
• 2+ years of experience in managing or coordinating a professional/corporate office
• The ability to work in a dynamic, fast paced environment, whilst maintaining composure and delivering outcomes of the highest quality
• Previous experience managing a large office is advantageous
• Proactive and takes initiative
• Strong attention to detail and solution-focused
• Excellent communication, both written and verbal

Benefits

• Incredible career opportunities with the ability to grow and develop as the business continues to evolve.
• A professional environment where we challenge each other to do it better
• An engaging and empowering culture
• Convenient on-site parking, a state-of-the-art office space
• Annual discretionary performance-related bonus