Project Coordinator
Canberra
Overview:
WHO WE ARE:Beyondsoft Consulting, Inc. is a leading technical solutions and consulting partner. We combine emerging technologies and proven methodologies to tailor elegant solutions that solve complex challenges and empower our customers to accelerate their business goals.
For the past 25+ years we have been providing a broad range of high-quality IT services, including staff augmentation, business process outsourcing, custom software solutions, test automation, digital enablement, and other software engineering and digital transformation services.
WHAT WE’RE ABOUT:We believe that collaboration, transparency, and accountability are the values that guide our business, our delivery, and our brand. Everyone has something to bring to the table, and we believe in working together with our peers and clients to leverage the best of one another in everything we do.
When we proactively collaborate, business decisions become easier, innovation is greater, and outcomes are better.
Our ability to achieve our mission and live out our values depends upon a diverse, equitable, and inclusive culture. So, we strive to foster a workplace where people have the respect, support, and voice they deserve, where innovative ideas flourish, and where people can unleash their brilliance.For more information regarding DEI at Beyondsoft, please go to https://www.beyondsoft.com/diversity/.
POSITION SUMMARY: We are looking for a Project Coordinator for an onsite position based in Sydney, Australia.
The Program Coordinator is responsible for program management of the Device Loan and Seeding program for ANZ, across several Groups. A critical element of this role is to assist sellers in the request and return process for their clients, twice-annual stock take activity at supplier warehouse, and monthly program reporting.It also requires stakeholder management across the organisation.
Responsibilities:
- Daily management of loan and seed requests, extensions and returns
- Ensure loan / seed request adherence to program guardrails
- Co-ordinate and conduct twice annual stock-takes at vendor warehouse(s)
- Assist Device sales teams to educate on request and return processes and help unblock issues
- Coordinate and manage weekly supplier reviews
- Admin Management:
- Manage mailbox and folders
- Maintain SharePoint site for the Program, including links, and how to processes
- Manage disposal / recycling / donation of old assets
- Assist Device Program Manager on updating process documentation
- Complete upload templates for new assets
- Manage vendor admin catalogue
- Reporting:
- Perform ongoing reconciliation between the assets ordered for the Evaluation Program, and the assets added into the vendor inventory tool and investigate and resolve any variances
- Run monthly stock on hand reports
Qualifications:
- Strong verbal and communication skills – clear and succinct
- Proven stakeholder management
- Strong attention to detail
- Proven ability to produce clear & effective documentation
- Ability to manage high volume workload and ability to ruthlessly prioritise
- Can work independently or as part of a team
- Self-starter with natural drive
- Curious learner
- Data and analytical skills for reporting and insights
- Proficient use of excel – must know how to run pivot reports, vlook up etc.
- This role would suit an admin superstar, Executive Assistant, operations coordinator or someone with previous program and/or event management experience.
- Experience in tech is a bonus.
- Australia citizen priority, or at least permanent residence
- Full time base in Microsoft Sydney office
This policy applies to all terms and conditions of employment, including recruiting, hiring, and the full employee lifecycle up through and including termination.
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