Office Manager

At Texco, we take great pride in our contribution to Australia’s industrial property landscape. We believe in rewarding hard work, nurturing relationships, and fostering innovative thinking within a collaborative workplace and project environment.

We are proud to have attracted some of the best talent in the industry and we are continuously seeking individuals who share our passion for industrial and commercial construction, thrive on challenges, excel in a high-performance team, and understand the value of mentoring and developing fellow team members for their growth and success.

As we expand our internal capabilities and areas of specialisation, an exciting opportunity has arisen for a meticulous and driven Office Manager to join our NSW team.

If you're highly organised, resourceful, and love keeping things running behind the scenes, this is your chance to make a real impact in an important role within our business.

Key Responsibilities:

• Proactively manage office services, ensuring smooth operations and the timely resolution of office and facilities-related issues.
• Plan and review office services and processes, setting priorities and standards to enhance operational efficiency.
• Support the onboarding and offboarding process for employees, including assigning desks, updating floor plans, arranging security access, ensuring workstations are set up with the necessary IT equipment and stationery before commencement and conducting office orientations.
• Oversee office equipment and supplies, ensuring regular maintenance and stock management.
• Assist with supplier setup, invoice processing, and accounts management as required.
• Ensure compliance with occupational health and safety regulations, working with the NSW EHSQ Manager to maintain safety standards and ensure the required qualified first aid officers and fire wardens are in place.
• Monitor and manage the office facilities budget, reporting on trends and ensuring cost-effective resource use.
• Serve as the primary point of contact for visitors, ensuring a welcoming environment and efficient meeting room management.
• Oversee reception duties, including incoming mail, courier deliveries, and meeting room setup.
• Coordinate office maintenance and repairs, ensuring a tidy and functional workplace for employees and visitors.
• Provide comprehensive administrative and secretarial support to the NSW leadership team, ensuring effective communication and coordination.
• Manage the NSW State Manager’s calendar and emails, including scheduling, prioritising, and adjusting appointments to accommodate changing priorities.
• Coordinate all aspects of travel, meetings, and events, including bookings, logistics, and preparation of materials.
• Assist in document preparation, including formatting and proofreading tenders, proposals, and presentations, ensuring accuracy and professionalism.
• Plan, coordinate, and execute internal and external events, liaising with vendors, managing budgets, and ensuring events meet corporate standards.
• Oversee event logistics, ensuring seamless execution from concept through to post-event review and feedback.
• Oversee the management and distribution of branded apparel for employees, ensuring stock levels are maintained and orders are processed efficiently.

If you are the right person for this role, you will possess the following attributes:

• A minimum of 3 years of experience in a similar role, demonstrating a track record of competence, discretion, and reliability. Your experience will equip you with the skills needed to effectively manage the complexities of office management in a dynamic environment.
• Experience in the construction industry is desirable but not essential. What’s more important is your ability to adapt quickly to new industries, demonstrating versatility and a proactive approach to learning and navigating diverse professional environments.
• A strong work ethic and an unwavering commitment to excellence, taking pride in delivering exceptional work with diligence, discipline, and attention to detail. You thrive on getting things done and ensuring the highest standards in everything you do.
• A ‘no-task-too-small’ mindset, willing to step in and support with whatever comes your way. Whether it’s coordinating high-level executive priorities or taking care of the small details that make a big difference, you understand that every task contributes to overall success.
• A proven ability to thrive in a fast-paced, high-performance environment, managing multiple priorities with precision, efficiency, and a proactive mindset. You anticipate needs before they arise and take initiative to solve problems before they become issues.
• High proficiency in Microsoft Office Suite, particularly Word, Outlook, and PowerPoint, with the ability to quickly learn and adapt to new systems and software as required. Your tech-savviness ensures you can optimise workflows and streamline administrative tasks effectively.
• Exceptional relationship-building skills, fostering strong connections with vendors, colleagues, and key stakeholders. Your professionalism, communication, and interpersonal strengths will be vital in ensuring seamless collaboration across all levels of the business.