Contract Administrator

About Us

Squadron Energy is Australia’s leading renewable energy company that develops, operates and owns renewable energy assets in Australia. With proven experience and expertise across the project lifecycle, we work with local communities and our customers to lead the transition to Australia’s clean energy future.

We are 100% Australian owned and have 1.1 gigawatts (GW) of renewable energy in operation and an Australian development pipeline of 20GW.

The Role

We are seeking a talented and highly motivated individual to assist in contract administration methods, practices and procedures for our Clarke Creek Wind Farm project.

Key responsibilities:

• Assist In contract negotiations and contract drafting, as required, including participating in contract reviews and negotiations.
• Responsible for all timely downstream contract administration including reviewing payment claims, liaising with the wider Delivery Team in the assessment of payment claims and direct liaison with contractors / suppliers and appropriate timely issue of payment schedules/certificates (to maintain full SOPA compliance).
• Assist in the preparation of upstream progress claims for projects and general sales invoicing for projects to ensure timely submission of invoicing and minimise WIP balances.
• Ensure payment and variation registers/schedules are appropriately structured and updated at all times.
• Assist in the administration of all contracts and ensure contracts registers and contracts filling systems are updated at all times.
• Produce contract related correspondence, to support the wider team in the issue of notifications, formal responses, claims, etc.
• Produce/assist with contractual claims and variations as required.
• Take all adequate steps to avoid disputes.
• Produce and/or assist in estimating with guidance on costings and commercial matters, including the provision of commercial schedules for tender submissions.
• Monitor and review financial data related to contract performance, forecasts, labour, and variation costs, expected Gross Margin and profits and report any discrepancies as they arise.
• Assist with reporting and processing monthly cost recording.
• Ensure full awareness of all ongoing site activities and provide assessments of those activities on the overall project. This will require:
• Regular visits to site to verify subcontractor performance and to verify contract adherence.
• Close liaison with site team to ensure any issues are managed in accordance with the various contract requirements.
• Identify and communicate back to the management team, any work activities that are potentially outside of the contracted scope.
• Undertake quantity surveying activities to identify and quantify changes and delays affecting the Project.
• Liaise with the project team to determine status of activities and follow-up on outstanding action items.
• Collate, review, submit and store documentation at all times in regard for reporting and claims.
• Assist with procurement across the board and maintain the project procurement register.
• Ensure that stakeholder requirements and project risks are adequately addressed, including reviewing and updating management of contractual risks and critical issues related to the project/assigned packages.

About you

You will have:

• Minimum of 4 years’ experience in complex construction projects, ideally within the renewable energy, wind, utilities, oil and gas, mining, or other complex infrastructure sectors.
• Bachelor’s degree in Quantity Surveying, Legal, Contract/Commercial Management, Engineering, Construction Management or Project Management.
• MRICS (or equivalent) or working towards accreditation preferred but not essential.
• Experience in involvement with complex major contracts, variation, and extension of time claims, with well-developed contract management experience.
• Understanding of a variety of contract types with the ability to deal with stakeholders at all levels.
• Excellent written and oral communication skills with the ability to help influence outcomes. Strong interpersonal skills with the ability to engage and negotiate with stakeholders on different levels.
• High level of accuracy and attention to detail.
• Self-motivated and action orientated.
• Ability to prioritise activities according to changing needs in a dynamic environment.
• High-level organisation skills including well-developed priority-setting skills and the ability to meet deadlines with good time-management skills.
• Proven ability to exercise independent judgement and problem solving with the ability to resolve and address issues as they arise.
• A current Australian driver’s licence.

What’s on Offer

We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Visit www.squadronenergy.com to learn more about us.

To apply

Only successful applicants will be contacted.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Appointment to this position will be subject to reference checks, a National Police Check and other applicable background screening if required.

Squadron Energy has existing relationships with recruiters. No cold calling from recruiters please.