Executive Support Officer

apartmentRobert Walters placeAdelaide business_centerAU$76,561 - AU$80,256/year calendar_month 

The Department of Treasury and Finance (DTF) is the lead agency for economic, social, and financial policy outcomes. They play a vital role in providing financial services to the community and economic and fiscal policy advice to the Government of South Australia.

RevenueSA is committed to achieving DTF purpose and are in search of a meticulously organised and experienced Executive Support Officer to join their team for a duration of 12 months. This role offers an exciting opportunity for you to use your exceptional administrative skills in a rewarding environment that values collaboration, inclusivity, and personal growth.

You will be instrumental in providing confidential support to executives, contributing significantly to the achievement of business objectives. If you thrive in a fast-paced setting and are ready for a role that challenges you daily, this could be the perfect opportunity to advance your career and work in a dynamic and inclusive workplace.

What you will do:

As an Executive Support Officer, your role will be pivotal in ensuring the smooth operation of the activities of the RevenueSA executive team. Your excellent organisational skills will be used as you manage and coordinate correspondence workflows, coordinate meetings, prepare agendas, take minutes, record actions, and monitor progress.

Your ability to build strong relationships will be crucial as you liaise with staff at all levels and external stakeholders. Your commitment to quality will shine through as you adhere to agency policies while striving to meet defined objectives.

This office-based role is not just about supporting others; it is about being part of a team that values your contribution.

  • Manage correspondence for key personnel ensuring timely completion.
  • Coordinate and follow up on information, briefings, and reports.
  • Develop and maintain effective relationships with all levels of staff and stakeholders.
  • Provide confidential administrative support to executives.
  • Provide executive support service to internal committees including coordination and scheduling of meetings, preparation of agendas and papers, minute taking, actions recording and monitoring.
  • Undertake diary management and research.
  • Coordinate attendance at various conferences and functions, seeking approvals for travel, accommodation and developing itineraries.
  • Adhere to agency and government policies, meeting defined objectives and achieving appropriate quality standards.

What you can bring:

As an Executive Support Officer, your proven experience in providing high-level administrative support will be invaluable. Your exceptional organisational skills will enable you to manage tasks and correspondence effectively. Your strong interpersonal skills will help you build effective working relationships across all levels of staff.

Your proficiency in Microsoft Packages like Outlook, Word, Excel, MS TEAMS etc, along with your sound knowledge in the use of the Objective Records Management System, will be important in this role. Your understanding of agency policies and government regulations will ensure you meet defined objectives and maintain quality standards.

  • Exceptional organisational skills for managing correspondence and coordinating tasks.
  • Ability to provide high-quality administrative support services.
  • Proficiency in using Microsoft Packages like Outlook, Word, Excel, MS TEAMS etc.
  • Sound knowledge in the use of the Objective Records Management System.
  • Sound understanding of disseminating information to ensure correspondence is accurate and actioned in a timely manner.
  • Experience in diary management and coordinating responses.
  • Strong interpersonal skills for building effective working relationships.
  • Experience is coordinating travel arrangements.
  • Understanding of agency policies and government regulations.

What sets this organisation apart:

RevenueSA is committed to creating a welcoming and inclusive workplace that values everyone’s contributions. DTF and RevenueSA are dedicated to serving the community and achieving their purpose through positive engagement. They believe in investing in their employees' development, positioning themselves as an employer of choice.

They actively promote flexible working arrangements, employee wellbeing and encourage diversity within their workforce.

Application instructions:

Applicants are required to submit a Curriculum Vitae and an application (no more than two pages) addressing the essential requirements and demonstrating suitability for the role and how you fit RevenueSA’s culture. You are also required to provide details of 2 referees and complete a pre-employment declaration.

Late/incomplete applications or those that do not address the essential requirements will not be considered.

If you are invited to an interview, you will be required to produce a current National Police Check, which has been issued within six months of your application for the role. National Police Checks can be applied for via Australian Federal Police or through an Australian Criminal Intelligence Commission accredited body.

The Department of Treasury and Finance is an Equal Opportunities employer committed to providing an inclusive workplace that embraces diversity and inclusion for all employees. We strongly encourage applications from people of Aboriginal and Torres Strait Islander descent, culturally diverse backgrounds, disability, all genders, and LGBTQI+ community.

If you have any support or access requirements, we encourage you to advise us if invited to interview.

Applications close: 17/11/24 11:45PM

Flexibility Statement:

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Michelle O'Toole on +61 (0) 8 8216 3500 for a confidential discussion.

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