View Jobs Description - Coldstream - ref. x70475419
Are you a detail-oriented professional with a passion for both sales support and project administration? We are looking for a dynamic and organised superstar to join our team as a Sales Administration and Projects Coordinator. In this exciting role, you’ll be at the heart of our operations, ensuring seamless communication between departments and external stakeholders, supporting key project administration, and our sales team to drive success.
If you thrive in a dynamic environment, love collaborating with others, and are ready to make a real impact, we’d love to welcome you to our Cherry-team!Key points
- Full-Time Position, at our packing facility in Coldstream (Yarra Valley Area)
- Work in a supportive close-knit team.
- Opportunities for career development
We are a growing family-owned premium cherry growing business, based in Victoria’s Yarra Valley, with a wide range of dynamic and exciting business products. We run agri-tourism experiences and supply Australia’s supermarkets, independent grocers, and fresh produce markets.
We also export our produce around the world!
About the role
Working alongside and reporting to our Head of Sales and Infrastructure Manager, you’ll be the go-to person for all things sales-admin related. You’ll also be the right-hand support for our Infrastructure Manager, making sure all admin tasks are handled smoothly to keep projects moving and coming to life.
In this vibrant role, you’ll manage inbound and outbound sales information for our customers, ensuring everything runs like clockwork. Whether it’s coordinating with the operations and production team, organising crucial details, or making sure our projects stay on track, you’ll be the glue that holds it all together.
You’ll dive into a variety of tasks, from processing sales info and scheduling logistics to system data entries and invoicing to ensure our customers get exactly what they need, when they need it.This role requires a focus on staying on top of things, from processing sales information and scheduling logistics to handling system data entries, invoicing, and contractor administration. You’ll ensure all paperwork is accurate, keeping our projects running smoothly and our stakeholders satisfied.
As cherry growers, we know that the weather can change everything—so our workload varies throughout the season, especially during harvest time. That’s why we’re looking for someone flexible who can step in when needed during our busiest period in season usually from October to January.
This exciting position fully supports our sales department during the bustling harvest period (from mid-September to February), ensuring everything runs seamlessly. Outside of this peak season, you’ll shift gears to work across both the sales and infrastructure departments.
If you’re up for a dynamic, fast-paced environment and love making sure everything is in its place, we’d love to have you on our team!
Why you should choose usYou will be joining a dedicated team with a fun and hardworking culture who love what we do. You will also get access to:
- A work culture that values you.
- Competitive salary.
- Annual Leave Loading.
- Work for one of the largest cherry growers in Australia.
- Opportunities for career development.
- Work in a close-knit team, learning alongside our experienced team.
- Strong organisational skills with particular focus on time management
- High attention to detail
- Confident and clear communication skills, both verbal and written
- Ability to cope in a fast-paced environment
- Able to take direction while also working autonomously when needed
- Ownership of core responsibilities and being contactable when required
- Good time Management and the ability to prioritise tasks accordingly
- Ability to manage stakeholder needs
- You must hold a current Driver’s license & have your own transport.
- Diploma in Logistic, Project Management or Business Administration (Highly Regarded)
- At least 2 years of proven experience in logistics, sales, and/or project administration. Experience in other administrative positions will also be considered.
- Meticulous attention to detail
- Demonstrated problem-solving skills and the ability to think under pressure
- Committed and reliable, with the ability to travel to the primary work location in the stunning Yarra Valley area.
Preferred Experience
As this is a coordination role, we require strong administrative and customer service skills, preferably logistics experience.- Entering, monitoring and amendments to PO’s
- Export coordination including airfreight
- Liaising directly with internal and external stakeholders, both in person, on the phone and via email
- Comprehension of finance and maths as relates to invoicing and freight calculations
- Strong command of Microsoft Excel is a must; experience with ERP, Power BI, is a bonus.
This is an ongoing full-time position. Applicants must have permanent full work rights in Australia (Permanent Residents or Australian Citizens). Thank you for considering with opportunity and we look forward to hearing from you.
Job Type: Full-timeSchedule:
- 8 hour shift
Application Question(s):
- Do you have an Australian driver's license and access to a vehicle for commuting to our Packing Facility in Coldstream, VIC 3770?
Experience:
- Sales Administration/Project Management or Logistic: 2 years (Preferred)
Work Authorisation:
- Australia (Required)
Expected Start Date: 30/09/2024