Executive Assistant
Our Why
Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of tech to innovate and grow.
About the Role (your why)
As a detail-oriented Executive Assistant, you will report directly to the Executive Assistant to the Managing Director. In this role, you will be supporting 3-4 executives and working closely with the two Executive Assistants who currently support the Leadership team.
Our office is based in North Sydney, and we like to bring people together in person when we can, but we are mindful of the benefits of working from home for work/ life balance. This is a Hybrid working role working 2-3 days per week in the office plus additional days as required for supporting internal and external events.
What you’ll do
The Executive Assistant is responsible for (but not limited to):
- Coordinating the organisation of business functions, lunches and dinners
- Provide executive-level administrative support for the Directors, proactively anticipating their needs, including highly efficient and confidential diary management and travel arrangements.
- Manage communications by screening emails, determine which are a priority and advise matters requiring attention, with associated deadlines, and relevant documentation.
- Independently deal with matters requiring attention, action on behalf of the Directors or refer them to the appropriate person.
- Ensure all requests are actioned in a timely and professional manner, including preparation, collation and distribution of documents and correspondence, and arranging meetings.
- Create presentations and documents using the Microsoft Office Suite, as well as proof reading business critical documents and ensuring they are professionally worded and presented.
- Plan the operating rhythm for internal and external meetings and facilitate these including preparing agendas, documents, minutes, and following up on actions.
- Work collaboratively with the virtual team of Executive Assistants across the business.
- Supporting the Executive Assistant to Managing Director when required
We are a pretty agile company, and are keen to respond to customer, technology and internal stakeholders’ changing requirements and this can mean we evolve in our roles to meet those needs.
What you’ll bring- Strong administration background with 1 to 2 years’ experience as an Executive, Personal or Team Assistant ideally working within an IT organisation
- Ability to liaise at an executive level and to work under pressure
- Previous experience supporting others' schedules and priorities
- Familiarity with financial management and invoice preparation
- Strong interpersonal, communication and negotiation skills. Exceptional corporate presentation and excellent people management skills
- Ability to demonstrate strong organisation and time management skills
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
- A proactive and flexible approach to work
- Discretion and tact when dealing with confidential, commercially sensitive, and personal information.
- Proficiency in Microsoft Excel, Word, Teams and PowerPoint
Why join us here at Datacom?
Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us.
We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work.You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment.
We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities.
We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.