Project Coordinator | Part-time 2 days per week | Heidelberg
The Company
Our client is a key player in the health sector who is looking for a strong Project Coordinator for a Part-time role (2 days per week) for a minimum of 6 - 12 months. This opportunity will be within a project landscape so flexibility and drive towards deliverables are key!
The Role
This role will have a range of duties, responsibilities including:
- Assist with the management of email, including calendar management for project and Project Manager
- Assist the Project Manager in ensuring project milestones and deadlines are met, and proactively identify and mitigate risks and issues.
- Communicate project status updates, risks, and issues to the Project Manager
- Liaise with external and internal stakeholders to schedule meetings, maintaining and distributing agendas and meeting notes as required.
- Assist in project team meetings and the facilitation of effective communication between the project team and other departments.
- Assist in tracking project expenses and monitoring project budgets.
- Help prepare and maintain project documentation, including project plans, and status reports.
- Assist in the development and delivery of project presentations and reports.
- Support the Project Manager in managing relationships with vendors and contractors.
- Assist with procurement process including sourcing the quotations from vendors, submitting workplace requisitions, tracking orders and arranging payment.
- Act as vendor liaison, scheduling deliveries and arranging contractors to be onsite at locations throughout the business networks.
- Assist with invoicing and arranging payment for project related services to meet strict deadlines.
- Organising staff travel arrangements for the project team.
- Managing the database of vendor, contractor and key contacts involved in the projects
Please note that this role is fully onsite for 2 days per week (Wednesdays and Thursdays).
Your Profile
You will have previous experience in EA or Project positions
You will be tech-savvy and with proficient IT skills
You will have experience using Microsoft Suite
You will have the ability to work autonomously and manage time effectively
You will have exceptional attention to detail
You will have lots of experience with minute taking
You will be available to work part time on Wednesdays & Thursdays
You will have experience from healthcare setting
Apply Today
Please send your resume by clicking on the apply button.
Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne
Job Reference No: 06810-0012881852BS
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