[ref. g54409116] Sydney - Office Manager/Team Assistant
Vibrant and welcoming environment #Recognised as best places to work 2024
- Join Australia's #1 Share Registry
- Sydney CBD location
OUR CLIENT'S COMPANY
Our client brings together modern purposebuilt technology with a dynamic and experienced team to tailor solutions for companies and funds to understand, engage and manage their investors. They provide a cloud-native single registry, employee share plan and board management platform, and professional services including company secretarial, ESG, accounting and finance, and investor and media relations.
Today, over 1,400 ASX listed and unlisted clients trust our clients team to manage their registry, investor and board requirements - and they are proud to be ranked number one on the ASX by number of companies serviced, with 750 listed clients.
Their culture is innately entrepreneurial, connecting people who thrive in an atmosphere where ideas, actions and initiative is encouraged. Their core values, Customer Success, Ambition, Equality and Team are at the foundation of who they are and how they operate.
ABOUT THE OPPORTUNITY
We are seeking a proactive and engaging Office Manager to join our client's Sydney CBD office.
This role is well-suited for someone who is dynamic and thrives in a fast-paced environment, from reception management office operations, executive support, and event coordination. You will ensure the smooth and efficient operation of both the Sydney and Melbourne offices.
The office is a space where team members collaborate and work together as a high-performing team. It is also where the company culture is nurtured. As a result, you will play a key role in creating and maintaining a welcoming environment.
Key responsibilities :
- Manage the reception area, ensuring a professional, welcoming, and well-organised environment.
- Oversee and coordinate building facility management and liaise with property management teams for all maintenance and repairs.
- Purchase and maintain office supplies, stationery, and equipment, merchandise ensuring optimal sock levels.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events.
- Manage diaries and calendar appointments, including diary management for the CEO.
- Book travel, accommodation, and manage itineraries for executives and staff.
- Provide ad-hoc support when needed to the Executive Leadership Team
- Administrative & Executive Support
- Manage meeting room bookings, ensuring room availability and readiness.
- Arrange room setups, servicing rooms with required materials, and coordinating catering services as needed.
- Ensure compliance with WHS requirements, including First Aid, Fire Warden duties, and emergency evacuation procedure.
- Maintain up to date WHS documentation and communicate and promote safety practices for all staff.
- Develop and implement new administrative systems and/or process to improve office efficiency and management processes.
- Assist with onboarding new employees by setting up workstations, IT access, and as required by P&C Team and Internal IT team.
- A proactive, detail-oriented professional with Office Management or Team Assistant Experience
- A natural problem-solver with top-tier customer service skills
- Highly organised with a proactive "can-do" attitude
- Tech-savvy, with proficiency in Microsoft Office (Salesforce or CRM experience is a plus)
- Driven by providing exceptional level of customer service, with experience in a similar reception or support role
- Strong written and verbal communication skills and relationship building skills
- Ability to work as a team player in a small team environment
- Collaborative and consultative approach to work
- Highly efficient with exceptional time management skills
HOW TO JOIN US
You may apply using your LinkedIn profile, however, we would love to know more. Therefore, we welcome the inclusion of a CV and/or attached a cover letter. For further information, please contact Celine Drogat at cdrogat@partaletalent.com.au.
Benefits
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