Executive Assistant

Join a Market leader in security communications solutions as a proactive Executive Assistant

• Permanent opportunity
• Hybrid flexibility

OUR COMPANY

Our client is the market leader in communications solutions. These solutions provide a private and secure network, which ensures alarm signals are securely delivered from the protected premises to the monitoring center. Our client is a customer service focussed industry, offering innovative solutions and secure encrypted network provides critical alarm comms for high value industries including financial, retail, government and educational institutions.

Our client offers a unique opportunity for an Executive/ Office Assistant to work in a leading communication solutions organisation based in Rydalmere.

THE OPPORTUNITY

By providing administrative support to the CEO and senior management, you will be a highly valued member of the business. Reporting to the CEO you will offer assistance with diary, inbox and travel management, whilst offering support with the wider team with a range of administrative duties.

Key responsibilities:

Support to the CEO:

• Support the CEO with professional support such as managing their inbox, diary and travel arrangements.
• Ensure all meetings and appointments are scheduled efficiently and accurately.
• Monitoring the CEO’s diary throughout the day avoiding cross over or inconsistencies.
• Assistance and support with administrative tasks such as finance documents, drafting correspondence and industry specific documentation.

• Support wider senior leadership team with diary management where necessary.
• Coordinate seamless travel arrangements required for the wider senior management team, ensuring accuracy and schedule transparency.
• Provide assistance with staff conferences ensuring all necessary equipment and documentation is prepared and accessible.
• Manage travel bookings, including payments and any reconciliations required.

• Overseeing the operational activities of the team supporting with stock, office and mail maintenance.
• Ensure all necessary systems are up to date with information/ data inputted whilst being accurate and accessible.
• Support with the planning, scheduling and execution of events, such as annual events, conferences and Christmas parties.
• Support with the administrative and logistical requirements of the wider team.

• Demonstrate proactiveness and innovativeness with a strong strategic focus.
• Ability work within a high volume and fast paced environment, managing conflicting schedules.
• Strong organisational skills with the ability to deliver a high standard of work within specified deadlines.
• High level of customer service skills and the ability to develop strong working relationships with all team members; based on integrity and professionalism.
• Demonstrating enthusiasm, flexibility whilst acting as a versatile team player providing support and assistance to the wider team.
• Timely identification of potential issues whilst utilise office systems and resources to complete tasks efficiently.

• Excellent written and verbal communication skills.
• Strong commitment to professionalism, integrity and open communication.
• Intuition to deliver work on time and to a consistently high standard.
• Ability to perform as an effective member of a team.
• Strong interpersonal skills, positive and enthusiastic.

• Strong experience in an Executive Assistant role supporting at C-suite level.
• Strong skill set with all Microsoft suit- Excel, word, PowerPoint.

HOW TO JOIN US

You may apply using your LinkedIn profile; however, we would love to know more. Therefore, we welcome the inclusion of a CV and/or attached a cover letter. For further information, please contact our Internal talent acquisition Chloe at cbaker@partaletalent.com.au

No Agencies.