Full-time Contract Administrator

Urban Core Australia Pty Ltd

Salary: $140,000 plus superannuation

• Undertake tasks in accordance with the Integrated Management System and established Limits of Authority.
• Assist Site Foremen, Managers, and Project Managers with administrative duties, including setting up and maintaining drawing and document registers, distributing documents, and managing project-specific records.
• Attend site meetings and project control group meetings as required, take and distribute minutes, and monitor project progress to ensure timely completion of pre-completion activities and secure necessary certificates.
• File all project-related documentation appropriately, oversee site diary entries, and manage procurement and subcontractor documentation.
• Obtain and issue shop drawings, samples for approval, and prepare operation and maintenance manuals, along with as-built documentation to meet client or head contract requirements.
• Prepare procurement schedules in alignment with project timelines, identify suitable subcontractors, and ensure balance between cost, quality, and compliance.
• Issue trade tender packages, conduct evaluations, and negotiate subcontractor agreements while ensuring compliance with prequalification processes.
• Manage subcontractor claims, variations, securities, and RFIs, maintaining communication and documentation records.
• Administer all functions under the head contract, including variation submissions, delay notifications, extensions of time, and practical completion notices, ensuring compliance with contract requirements.
• Prepare progress claims, invoices, and all necessary supporting documentation while liaising with clients to finalize claim values.
• Ensure cost control procedures are maintained, identify cost-saving opportunities, and prepare monthly cost reports for project reviews.
• Finalize accounts within a month of project completion, adhering to company policies.
• Review work procedures and design details for compliance and efficiency.
• Maintain quality control registers and assist with the closeout of project defects.
• Promote positive stakeholder relationships by fostering mutual trust and maintaining regular communication, upholding the company’s values of professionalism and collaboration.
• Comply with all safety policies, environmental procedures, and relevant regulations.
• Actively participate in company initiatives, team-building activities, and programs aimed at driving change and improving the construction industry culture.

Job Requirements:

• Formal qualifications in Building, Construction, Engineering, or Property / Project Management
• Sound experience as a Project Coordinator / Cadet within the Construction Industry.
• Working experience in MS Project, Excel, Word and Adobe Acrobat are essential, experience in Procore is desirable.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Minimum 3 years of experience

Please send your CV to info@businessnest.com.au. Please include the job role title in your email.