[ref. u65805700] Fleet & Facilities Administration Officer

About Our Client

Our client is a vital public-sector organisation based in the Melbourne CBD.

Job Description

Your responsibilities include, but are not limited to:

• Fleet Management & Compliance: Oversee vehicle leasing, delivery, fit-outs, FBT tracking, and reporting.
• Fines, Insurance & Maintenance: Manage infringements, insurance claims, and coordinate repairs with drivers and service providers.
• Usage & Reporting: Track mileage, arrange vehicle swaps, and maintain fleet reports on leases, drivers, and usage. Reporting will be conducted via excel.
• Facilities & Security Support: Attend to office maintenance, security passes, trade access, and general property requirements.
• Financial Administration: Process purchase orders, review invoices, and assist with fleet budgeting.
• Policy & Procedure Updates: Review and update relevant policies and procedures as needed.
• Any additional ADHOC duties, as required.

The Successful Applicant

The ideal candidate will:

• Have experience in administrative support of fleet management and facilities.
• Experience with Fringe-Tax-Benefits (FTB).
• Hold strong communication skills, both written and verbal, and the ability to liaise with vital stakeholders such as truck-drivers and other fleet related stakeholders.
• Have intermediate-advanced Excel skills, being able to use basic formulas, pivot tables, and v-look-up functions.

What's on Offer

What's on Offer:

• Join a leading independent body in the public sector for a 15-month FTC position.
• WFH Flexibility, offering 2-3 days from home each week.
• Opportunity to work amongst a supportive and engaging team who prioritise fostering success and professional development.
• Competitive remuneration.
• Potential to start ASAP.